Identify the lot
Include the saleroom, sale date, lot numbers and buyer reference. Keep the description and available measurements with the list rather than relying on a lot number alone.
Confirm release
Check that the goods are ready to be released and who can authorise collection. A paid auction invoice and a shipping instruction are different records.
Record access and timing
Ask about collection appointments, deadlines, loading arrangements and any restrictions at the location. Share the details before a collection time is agreed.
Agree the onward scope
Confirm whether the arrangement includes packing, transport, delivery access and any documentation support. Keep a copy of the agreed scope and charges.