Describe the object
Record the materials, construction, dimensions and anything that can move or detach. Include whether measurements refer to the item itself or its current packaging.
Keep condition information separate
Retain the relevant condition report and photographs through the agreed business channel. An auction description is not a current transport condition record.
Discuss handling requirements
Mention fragile features, frames, glazing, loose components or unusual weight distribution. The preparation and handling method needs assessment for the actual object.
Agree the route and responsibilities
Confirm the service, packing approach, access, documented cover or liability terms and the responsibilities at each handover before proceeding.